Administrative Assistant

Join a growing San Francisco engineering consultancy and bring class-leading products to life.

Alloy Product Development is focused on the engineering development of consumer electronics, household goods, professional equipment, and medical devices. We’re a diverse group of 30+ tinkerers, bikers, foodies, dog lovers, diaper changers, and car nuts who love to make beautiful objects that work flawlessly. We take pride in our work, strive to constantly refine our professional skills, and help our clients achieve their goals.

We are seeking an administrative professional to join our team and support our vision of “dramatically superior engineering services.” We will look to you to wear many hats and to take proactive ownership over a variety of projects. Guided by the Alloy Values, you will be the face of Alloy as you work to support and maintain the most capable, efficient, and happy team possible. 

As an Administrative Assistant at Alloy, you will: 

o Serve as the primary point of contact for visitors, including clients, vendors, candidates

o Manage our front office, including shipping / receiving 

o Answer our main phone line, route calls / take messages as needed

o Track resource scheduling for a busy office

o Handle all purchasing of project- and office-related supplies

o Arrange and order lunch for weekly meetings

o Keep public office spaces organized, including emptying dishwasher and tidying conference rooms

o Stock snacks & other consumables for daily meetings, weekly happy hours, and occasional open houses

o Set up and break down conference rooms for client meetings

o Run errands as requested

o Work alongside Office Manager to maintain a pleasant working environment

In this role, success means:

o You are consistent, reliable, and punctual — nothing falls through the cracks

o You are adaptable, responsive, and thrive in a fast paced environment

o You embrace growth and more responsibility within your role over time

o Your competent service furthers Alloy’s reputation as a top-notch firm

Qualifications:

o 2+ years relevant work experience

o Strong verbal and written communication skills 

o Positive attitude and self-motivation with minimal direction

o Professional demeanor, able to uphold confidentiality in interactions with clients and vendors

o Great attention to detail and time management

o Willingness to take on special projects and tasks

o Fluency in Google Apps and Microsoft Office suite

o Punctuality is a must!

Bonus skills include:

o Prior experience in a consultancy

o Experience or expertise in one or more of the following areas: photography, website updates, social media for an organization or company, and/or managing candidate pipelines

o Familiarity with Adobe Creative Suite, WordPress

Compensation: Competitive salary, insurance benefits, 401(k), bonus, profit-sharing. At Alloy we strive to create a diverse and inclusive workplace where everyone has the support and equal opportunity to succeed. We encourage people of all backgrounds, physical abilities, genders, and ethnicities to apply.

To apply: Send your resume and a cover letter that includes your professional interests and what you bring to the role to resumes@alloypd.com. Applicants must be eligible to work in the U.S. No recruiters. Alloy is an equal opportunity employer.